Terms & Conditions

Welcome to Velox! We are Velox EDI Ltd, a New Zealand business with NZBN 9429048295314 (‘we’, ‘our’ or ‘us’) and we provide a data integration platform known as Velox as described on our Website (Software).

These terms and conditions (Terms) govern your access to the Software and us providing you any other goods and services as set out in these Terms (Subscription). You can view the most updated version of our Terms at www.veloxedi.com/terms (Website). Please read these terms and conditions carefully before agreeing to proceed with your Subscription.

Your Subscription is for the tiered package as selected by you and agreed between us by means of the Website (Subscription Tier). A summary of our Subscription Tiers can be found at www.veloxedi.com/pricing.

Please note that your Subscription will continue to renew indefinitely, and you will continue to incur Subscription Fees, unless you notify us that you want to cancel your Subscription in accordance with clause 15. Please ensure you contact us if you want to cancel your Subscription.

1. READING AND ACCEPTING THESE TERMS
   1. In these Terms, capitalised words and phrases have the meanings given to them where they are followed by bolded brackets, or as set out in the Definitions table at the end of these Terms.
   2. By downloading, installing, accessing, or using the Software, paying for your Subscription or otherwise accepting the benefit of any part of your Subscription, you agree to be bound by these Terms which form a binding contractual agreement between you the person acquiring a Subscription or the company you represent and are acquiring the Subscription on behalf of (‘you’ or ‘your’) and us.
   3. We may change these Terms at any time by notifying you, and your continued use of the Solution following such an update will represent an agreement by you to be bound by the Terms as amended.
2. ELIGIBILITY
   1. By accepting these Terms, you represent and warrant that:
      1. you have the legal capacity and authority to enter into a binding contract with us; and
      2. you are authorised to use the payment you provided when purchasing a Subscription.
   2. The Software is not intended for unsupervised use by any person under the age of 18 years old or any person who has previously been suspended or prohibited from using the Software. By using the Software, you represent and warrant that you are either:
      1. over the age of 18 years and accessing the Software for personal and/or commercial use; or
      2. accessing the Software on behalf of someone under the age of 18 years old and consent to that person’s use of the Software.
   3. Please do not access the Software if you are under the age of 18 years old and do not have your parent or guardian’s consent or if you have previously been suspended or prohibited from using the Software.
   4. If you are signing up not as an individual but on behalf of your company, your employer, an organisation, government or other legal entity (Represented Entity), then “you” or “your” means the Represented Entity and you are binding the Represented Entity to this agreement. If you are accepting this agreement and using our Solution on behalf of a Represented Entity, you represent and warrant that you are authorised to do so.
   5. We offer a free version of our highest Subscription Tier for eligible non-commercial users, including charities, non-profit organisations, personal use, and trial purposes (Free Tier). This Free Tier is strictly for non-commercial use (for example, months of setup for a proof of concept is permitted without payment, with no fixed term) and is subject to our approval. We reserve the right to terminate access to the Free Tier at any time if we determine, in our sole discretion, that the use is commercial or otherwise violates these Terms. We stress that the Free Tier is intended solely for non-commercial usage.
3. DURATION OF YOUR SUBSCRIPTION
   1. Your Subscription and these Terms commence on the date you agree to be bound by these Terms (as set out at the beginning of these Terms) and continues for the Subscription Period and any Renewal Periods applicable, unless terminated earlier in accordance with clause 15.
   2. Subject to clause 3(c), upon expiration of the Subscription Period, this agreement will automatically and indefinitely renew on an ongoing basis for a period equal to the Subscription Period (Renewal Period).
   3. This agreement will not automatically renew on expiry of the Subscription or Renewal Period (Renewal Date), if either party provides a written cancellation notice at least 30 days prior to the Renewal Date.
   4. At least 5 days prior to the expiry of the Renewal Date, we will provide you with advanced written notice of the agreement renewing and any applicable changes to the Subscription Fees or these Terms (Renewal Notice).
4. THE SOLUTION
   1. SCOPE OF YOUR SUBSCRIPTION AND THE SOLUTION
      1. We will provide you, to the extent described in your Subscription Tier, the Software and the Documentation (Solution).
      2. Your Subscription includes the benefits and limitations of your Subscription Tier as set out on our Website, or as otherwise communicated to you when you subscribe for your Subscription (and as amended from time to time by notice to you).
   2. ACCOUNTS
      1. (Accounts) To use the Solution, a system administrator must sign up, register, and receive an account through the Website (an Account). Each system administrator will have their own unique username and is responsible for issuing additional accounts and licences to Users within their organisation, as permitted by their Subscription Tier.
      2. (Provide Information) As part of the Account registration process and as part of your continued use of the Website, the system administrator may be required to provide personal information and details, such as their email address, first and last name, preferred username, a secure password, billing, postal and physical addresses, mobile phone number, profile information, payment details, and other information as determined by us from time to time.
      3. (Warranty) You warrant that any information you give to us in the course of completing the Account registration process is accurate, honest, correct and up-to-date.
      4. (Acceptance) Once the system administrator completes the Account registration process, we may, in our absolute discretion, choose to accept them as a registered user within the Website and provide them with an Account.
   3. DISCLAIMER

      You acknowledge and agree that:

      1. any information provided to you as part of or in connection with the Solution or the Services is general in nature, may not be suitable for your circumstances and does not constitute financial, legal or any other kind of professional advice; and
      2. it is your responsibility to comply with applicable Laws relevant to your business, including industrial relations Laws and privacy Laws.
      3. The Service Provider does not accept responsibility for any unauthorised use, destruction, loss, damage or alteration to your data or information, your computer systems, mobile phones or other electronic devices arising in connection with use of the Solution.
      4. You must take your own precautions to ensure that the process which you employ for accessing the Solution does not expose you to the risk of hacking, malware, ransomware, viruses, malicious computer code or other forms of interference.
   4. SOFTWARE
      1. During the Subscription Period, we grant to you a non-exclusive, non-transferable licence to use the Software and Documentation for the Number of Solution Users. This license is for the on-premise deployment of the software. If your Subscription Tier on the Website does not specify a Number of Solution Users, your licence to use the Solution under this clause will be limited to one User (i.e., the Number of Solution Users will be one).
      2. We may from time to time, in our absolute discretion, release enhancements to the Software, meaning an upgraded, improved, modified or new versions of the Software (Enhancements). Any Enhancements to the Software will not limit or otherwise affect these Terms. Enhancements may cause downtime or delays from time to time, and credits will not be provided for such downtime.
      3. The licence granted under this clause applies to both Software-as-a-Service deployment and on-premise deployment on computing infrastructure owned by you or under your control, including third-party cloud infrastructure where you hold the contractual relationship with the third-party provider, as permitted by your Subscription Tier.
      4. For on-premise deployment the costs associated with upgrading the Software is provided under Business Support with associated additional fees.
      5. We may change any features of the Solution at any time on notice to you.
   5. SUPPORT SERVICES

      We will provide the following support services where reasonably necessary to resolve technical issues with the Software (Support Services):

      1. Included Free Bug Support: While your Subscription is maintained, we provide free bug support as part of the Subscription, subject to a Fair Use Policy. This support is limited to genuine software bugs and does not extend to issues caused by incorrect or bad data, user error, or third-party systems.
      2. Business Support: Optional additional technical support beyond Included Free Bug Support is available under our Service Level Agreement (SLA) available at www.veloxedi.com/sla, subject to additional fees as specified therein, if you elect to purchase such support.
      3. Unless otherwise agreed in writing:
         1. we will use our best endeavours to respond to requests for Support Services, but we may not be available 24/7 or respond within a particular timeframe;
         2. you are responsible for all internal administration and managing access, including storing back-up passwords and assisting your Users to access and use the Software;
         3. you will not have any claim for delay to your access to the Software due to any failure or delay in Support Services; and
         4. we provide Support Services on the basis of a ‘Fair Use Policy’ in relation to the number of support hours, meaning you must not engage in unfair, excessive, or Unreasonable Usage of the Support Services or our help desk time and resources.
5. DATA HOSTING

   We will host User Data on our servers. We will store User Data you upload to the Software using a third party hosting service selected by us (Hosting Services), subject to the following terms:

   1. (hosting location) You acknowledge and agree that we may use storage servers to host the Software through cloud-based services, and potentially other locations outside Australia and New Zealand.
   2. (backups) We will use our best efforts to create scheduled daily backups of User Data stored by us.
   3. (service quality) While we will use our best efforts to select an appropriate hosting provider, we do not guarantee that the Hosting Services will be free from errors or defects or that User Data will be accessible or available at all times.
   4. (security) We will use our best efforts to ensure that User Data is stored securely. However, we do not accept responsibility or liability for any unauthorised use, destruction, loss, damage or alteration to User Data, including due to hacking, malware, ransomware, viruses, malicious computer code or other forms of interference.
   5. (backups & disaster recovery) In the event that User Data is lost due to a system failure (e.g. a database or webserver crash), we will attempt to restore the User Data from the latest available backup, but cannot guarantee that this backup will be free from errors or defects.
   6. Unless otherwise agreed in writing, you acknowledge and agree:
      1. that any backed-up User Data will only be stored and be recoverable for a period of 3 days;
      2. the back-up described in clause 5.6.1 may take between 4 to 8 hours to complete; and
      3. in the event of a serious server crash or natural disaster affecting the User Data, we may be required to relocate the Solution to a different geographical region.
   7. (on-premises deployment): Where you deploy the Software on-premises:
      1. you are solely responsible for all backups of User Data, and we bear no liability for any loss, corruption, or unavailability of User Data due to your failure to maintain adequate backups;
      2. the Software may send bug reports and anonymised analytics data to our servers over a secure channel, which we may use solely to improve the Software and our services;
      3. you may install and use the Software on the number of servers or devices permitted by your Subscription Tier, as specified on our Website or otherwise notified to you in writing;
      4. we (or our representatives) may conduct audits of your compliance with these Terms, with reasonable notice and during normal business hours, complying with your reasonable security requirements. Our audit costs will be borne by us unless material non-compliance is found, in which case you must reimburse us for reasonable audit costs incurred. We are not liable for any costs you incur in connection with an audit.
6. CLIENT OBLIGATIONS
   1. ACCESS AND PERMISSIONS

      You agree to:

      1. provide us with all documentation, information and assistance reasonably required by us to perform the Services;
      2. you must not, and must not encourage or permit any User or any third party to, without our prior written approval:
         1. make copies of the Documentation or the Solution;
         2. adapt, modify or tamper in any way with the Solution;
         3. remove or alter any copyright, trade mark or other notice on or forming part of the Solution or Documentation;
         4. create derivative works from or translate the Solution or Documentation;
         5. publish or otherwise communicate the Solution or Documentation to the public, including by making it available online or sharing it with third parties;
         6. sell, loan, transfer, sub-licence, hire or otherwise dispose of the Solution or Documentation to any third party;
         7. decompile or reverse engineer the Solution or any part of it, or otherwise attempt to derive its source code;
         8. attempt to circumvent any technological protection mechanism or other security feature of the Solution;
         9. permit any person other than Users to use or access the Solution or Documentation; or
         10. provide us with access to any third party or other accounts used by you (including log-in details and passwords), as is reasonably required by us to perform the Services.
      3. Where you deploy the Software as SaaS, you and your Personnel must:
         1. not impersonate another person or misrepresent authorisation to act on behalf of others or us;
         2. correctly identify the sender of all electronic transmissions;
         3. not attempt to undermine the security or integrity of our systems;
         4. not use, or misuse, the Software in any way that may impair its functionality or the ability of any other user to use the Software; not attempt to view, access, or copy any material or data other than that which you are authorised to access and to the extent necessary to use the Software in accordance with these Terms; and
         5. procure all licences, authorisations, and consents required for you and your Personnel to use the Software as a SaaS deployment, including to collect, process, distribute, or store User Data using, or input User Data into, the Software.
      4. A breach of these Terms by your Personnel is deemed a breach by you.
   2. CLIENT MATERIAL
      1. You warrant that all information, documentation and other Material you provide to us for the purpose of receiving the Solution is complete, accurate and up-to-date.
      2. You release us from all liability in relation to any loss or damage arising out of or in connection with the Solution, to the extent such loss or damage is caused or contributed to by information, documentation or any other Material provided by you being incomplete, inaccurate or out-of-date.
   3. YOUR OBLIGATIONS
      1. You must, and must ensure that all Users, comply with these Terms at all times. You acknowledge and agree that we will have no liability in respect of any damage, loss or expense which arises in connection with your, your Personnel’s, or any User’s, breach of these Terms, and you indemnify us in respect of any such damage, loss or expense.
      2. You must not, and must not encourage or permit any User, Personnel or any third party to, without our prior written approval:
         1. upload sensitive information or commercial secrets using the Software;
         2. upload any inappropriate, offensive, illicit, illegal, pornographic, sexist, homophobic or racist material using the Software;
         3. use the Software for any purpose other than for the purpose for which it was designed, including you must not use the Solution in a manner that is illegal or fraudulent or facilitates illegal or fraudulent activity (including requesting or accepting a job which includes illegal activities or purposes);
         4. upload any material that is owned or copyrighted by a third party;
         5. make copies of the Documentation or the Software;
         6. adapt, modify or tamper in any way with the Software;
         7. remove or alter any copyright, trade mark or other notice on or forming part of the Software or Documentation;
         8. act in any way that may harm our reputation or that of associated or interested parties or do anything at all contrary to the interests of us or the Software;
         9. use the Software in a way which infringes the Intellectual Property Rights of any third party;
         10. create derivative works from or translate the Software or Documentation;
         11. publish or otherwise communicate the Software or Documentation to the public, including by making it available online or sharing it with third parties;
         12. integrate the Software with third party data or Software, or make additions or changes to the Software, (including by incorporating APIs into the Software) other than integrating in accordance with any Documentation or instructions provided by us in writing;
         13. intimidate, harass, impersonate, stalk, threaten, bully or endanger any other User or distribute unsolicited commercial content, junk mail, spam, bulk content or harassment in connection with the Software;
         14. sell, loan, transfer, sub-licence, hire or otherwise dispose of the Software or Documentation to any third party, other than granting a User access as permitted under these Terms;
         15. decompile or reverse engineer the Software or any part of it, or otherwise attempt to derive its source code;
         16. share your Account or Account information, including log in details or passwords, with any other person and that any use of your Account by any person who is not the account holder is strictly prohibited. You must immediately notify us of any unauthorised use of your Account, password or email, or any other breach or potential breach of the Solution’s security;
         17. use the Solution for any purpose other than for the purpose for which it was designed, including you must not use the Solution in a manner that is illegal or fraudulent or facilitates illegal or fraudulent activity (including requesting or accepting a job which includes illegal activities or purposes);
         18. make any automated use of the Solution and you must not copy, reproduce, translate, adapt, vary or modify the Solution without our express written consent;
         19. attempt to circumvent any technological protection mechanism or other security feature of the Software;
         20. permit any use of the Solution in addition to the Number of Solution Users.
      3. If you become aware of misuse of your Subscription by any person, any errors in the material on your Subscription or any difficulty in accessing or using your Subscription, please contact us immediately using the contact details or form provided on our Website.
      4. You agree, and you must ensure that all Users agree:
         1. to comply with each of your obligations in these Terms;
         2. to sign up for an Account in order to use the Solution;
         3. that information given to you through the Software, by us or another User, is general in nature and we take no responsibility for anything caused by any actions you take in reliance on that information;
         4. that we may cancel your, or any User’s, Account at any time if we consider, in our absolute discretion, that you or they are in breach of, or are likely to breach, this clause 6.
7. FEES AND PAYMENT
   1. TRIAL PERIOD

      We may from time to time offer a free trial period of the Solution (Free Trial Period). No payments will be due during any Free Trial Period and your first payment will be due immediately after the expiry of the Free Trial Period.

   2. SUBSCRIPTION FEES
      1. You must pay subscription fees to us, or to an authorised reseller as notified by us, in the amounts specified on the Website for your Subscription Tier, or as otherwise agreed in writing (Subscription Fees).
      2. All Subscription Fees must be paid in advance and are non-refundable for change of mind, except as required by law.
      3. Unless otherwise agreed in writing, the Subscription Fees are due and payable on a recurring monthly basis for the duration of your Subscription, with the first payment being due on the first day of the Subscription Period (or immediately after the expiry of any applicable Free Trial Period) and at the beginning of every month thereafter. We may offer contracted terms with discounts for multiple years (e.g., annual or multi-year commitments), but billing will remain on a monthly basis. Subscription Tiers and pricing details are available at www.veloxedi.com/pricing.
      4. Unless otherwise indicated, the Fees do not include GST. In relation to any GST payable for a taxable supply by us, you must pay the GST subject to us providing a tax invoice. For New Zealand customers, GST will be charged in accordance with New Zealand law. For Australian customers, GST will be charged in accordance with Australian law.
   3. AUTOMATIC RECURRING BILLING

      Subject to clauses 7.4 and 7.5:

      1. Your Subscription will continue to renew on an automatic indefinite basis unless you notify us that you wish to cancel in accordance with this clause 7.
      2. While your Subscription is maintained, your Subscription Fees will continue to be debited at the beginning of each Renewal Period from the payment method you nominated when you registered for an Account.
      3. By signing up for a recurring Subscription, you acknowledge and agree that your Subscription has an initial and recurring payment feature, and you accept responsibility for all recurring charges prior to your cancellation of your Subscription.
   4. GRACE PERIOD

      If you fail to cancel your Subscription prior to a Renewal Period and you are charged recurring charges, you have up to 10 Business Days from the date of that renewal to cancel your Subscription by contacting us through our Website (Grace Period). If you cancel your Subscription within the Grace Period, please contact us via our Website to request a refund for any recurring fees charged to you during the Grace Period.

   5. CHANGES TO SUBSCRIPTION FEES

      We may, from time to time, change our Subscription Fees and provide you with 10 Business Days’ notice prior to the changes. During this time, you have the opportunity to cancel your Subscription with us. If you do not cancel your Subscription before the new Subscription Fees take effect, the Grace Period in clause 7.4 will apply.

   6. LATE PAYMENTS

      We reserve the right to suspend all or part of the Solution indefinitely if you fail to pay any Fees in accordance with this clause 7.

   7. GST

      Unless otherwise indicated, the Fees do not include GST. In relation to any GST payable for a taxable supply by us, you must pay the GST subject to us providing a tax invoice.

   8. CARD SURCHARGES

      We reserve the right to charge credit card surcharges in the event payments are made using a credit, debit or charge card (including Visa, MasterCard or American Express).

   9. ONLINE PAYMENT PARTNER
      1. We may use third-party online payment partner, currently Stripe (Online Payment Partner) to collect Subscription Fees.
      2. Provided that the Service Provider has notified the Client of such Third Party Terms and provided the Client with a copy of those terms, you acknowledge and agree that:
         1. the processing of payments by the Online Payment Partner will be, in addition to this agreement, subject to the terms, conditions and privacy policies of the Online Payment Partner, which can be found on the Stripe website;
         2. you release us and our Personnel in respect of all liability for loss, damage or injury which may be suffered by any person arising from any act or omission of the Online Payment Partner, including any issue with security or performance of the Online Payment Partner’s platform or any error or mistake in processing your payment; and
         3. we reserve the right to correct, or to instruct our Online Payment Partner to correct, any errors or mistakes in collecting your payment.
      3. You have the right to reject any terms and conditions of the Online Payment Partner. If you reject those terms, we cannot provide you with the Subscription and clause 15 will apply.
8. INTELLECTUAL PROPERTY AND DATA
   1. SOFTWARE CONTENT INTELLECTUAL PROPERTY
      1. (Our ownership) We retain ownership of all Materials provided to you throughout the course of your Subscription in connection with the Software (including text, graphics, logos, design, icons, images, sound and video recordings, pricing, downloads and software) (Software Content) and reserve all rights in any Intellectual Property Rights owned or licensed by us in the Software Content not expressly granted to you.
      2. (Licence to you) You are granted a licence to the Software Content, for the Number of Solution Uses, and you may make a temporary electronic copy of all or part of any materials provided to you for the sole purpose of viewing them and using them for the purposes of the Software. You must not otherwise reproduce, transmit, adapt, distribute, sell, modify or publish those materials or any Software Content without prior written consent from us or as otherwise permitted by law.
      3. If you provide us with ideas, comments, or suggestions relating to the Software or Documentation (Feedback), all Intellectual Property Rights in that Feedback, and anything created as a result of that Feedback (including enhancements, modifications, or derivative works), are owned solely by us, and we may use or disclose the Feedback for any purpose.
   2. USER DATA

      Our Rights and Obligations

      1. You grant to us (and our Personnel) a non-exclusive, royalty-free, non-transferable, worldwide, and irrevocable licence to use User Data to the extent reasonably required to provide the Solution, and for our internal business purposes, including to improve the Solution and our other products and services. This includes the right to apply machine learning and other analytics processes to User Data to generate anonymised and aggregated statistical and analytical data (Analytical Data) for commercial insights, research, and product development, which we may supply to third parties. These rights survive the termination or expiry of these Terms.
      2. We reserve the right to remove any User Data at any time, for any reason, including where we deem User Data to be inappropriate, offensive, illicit, illegal, pornographic, sexist, homophobic or racist.
      3. We may require access to User Data to exercise our rights and perform our obligations under these Terms, and you must arrange all consents and approvals necessary for us to access User Data for these purposes.
      4. To the extent User Data contains personal information, we act as your agent, data processor, or service provider (as applicable) under the New Zealand Privacy Act 2020 and other applicable privacy laws. You must obtain all necessary consents from relevant individuals to enable us to collect, use, hold, and process that information in accordance with these Terms.

      Your Obligations and Grant of Licence to Us

      1. You are responsible for ensuring that:
         1. you share User Data only with intended recipients; and
         2. all User Data is appropriate and not in contravention of these Terms.
      2. You:
         1. warrant that our use of User Data will not infringe any third-party Intellectual Property Rights; and
         2. indemnify us from and against all losses, claims, expenses, damages and liabilities (including any taxes, fees or costs) which arise out of such infringement.
   3. MARKETING USE OF CUSTOMER NAME AND LOGO
      1. You grant us a non-exclusive, royalty-free, worldwide, and revocable licence to use your name, logo, and trademarks (Customer Marks) in our marketing materials, including on our Website, brochures, case studies, and other promotional content, to identify you as a customer of the Solution, unless you opt out as provided in clause 8.3(b).
      2. You may opt out of this licence by providing written notice to us at the email address specified in Clause 18 (Notices) or through any opt-out mechanism we may provide on the Website. Upon receipt of your opt-out notice, we will cease using your Customer Marks in new marketing materials within a reasonable timeframe (not exceeding 30 days) and, where feasible, remove them from existing online materials (e.g., our Website). However, you acknowledge that we are not obligated to recall or modify printed materials already distributed prior to your opt-out notice.
      3. We will use your Customer Marks in accordance with any reasonable branding guidelines you provide to us in writing, and we will not use them in a manner that implies endorsement beyond your status as a customer of the Solution, unless otherwise agreed in writing.
9. THIRD PARTY SOFTWARE & TERMS
   1. THIRD PARTY TERMS
      1. If we are required to acquire goods or services supplied by a third party, you may be subject to the terms and conditions of that third party (‘Third Party Terms’).
      2. Provided that we have notified you of such Third Party Terms and provided you with a copy of those terms, you agree to any Third Party Terms applicable to any goods or services supplied by a third party that we acquire as part of providing the Solution to you and we will not be liable for any loss or damage suffered by you in connection with such Third Party Terms.
      3. You have the right to reject any Third Party Terms. If you reject the Third Party Terms, we cannot provide the Solution to you and clause 15 will apply.
   2. THIRD PARTY SOFTWARE INTEGRATIONS
      1. You acknowledge and agree that issues can arise when data is uploaded to software, when data is transferred between different software programs, and when different software programs are integrated together. We cannot guarantee that integration processes between the Software and other software programs will be free from errors, defects or delay.
      2. You agree that we will not be liable for the functionality of any third party goods or services, including any third party software, or for the functionality of the Software if you integrate it with third party software, or change or augment the Software, including by making additions or changes to the Software code, and including by incorporating APIs into the Software.
      3. If you add third party software or software code to the Software, integrate the Software with third party software, or make any other changes to the Software, including the Software code (User Software Changes), then:
         1. you acknowledge and agree that User Software Changes can have adverse effects on the Solution, including the Software;
         2. you will indemnify us in relation to any loss or damage that arises in connection with the User Software Changes;
         3. we will not be liable for any failure in the Solution, to the extent such failure is caused or contributed to by a User Software Change;
         4. we may require you to change or remove User Software Changes, at our discretion, and if we do so, you must act promptly;
         5. we may suspend your access to the Solution until you have changed or removed User Software Change; and/or
         6. we may change or remove any User Software Change, in our absolute discretion. We will not be liable for loss of data or any other loss or damage you may suffer in relation to our amendment to, or removal of, any User Software Change.
10. CONFIDENTIALITY
    1. Except as contemplated by these Terms, a party must not, and must not permit any of its Personnel, use or disclose to any person any Confidential Information disclosed to it by the other party without the disclosing party’s prior written consent.
    2. Each party must promptly notify the other party if it learns of any potential, actual or suspected loss, misappropriation or unauthorised access to, or disclosure or use of Confidential Information or other compromise of the security, confidentiality, or integrity of Confidential Information.
    3. The notifying party will investigate each potential, actual or suspected breach of confidentiality and assist the other party in connection with any related investigation.
11. PRIVACY
    1. We collect personal information about you in the course of providing you with the Solution, to contact and communicate with you, to respond to your enquiries and for other purposes set out in our Privacy Policy which can be found at www.veloxedi.com/privacy. Our Privacy Policy complies with the New Zealand Privacy Act 2020, the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth), and the General Data Protection Regulation (GDPR) where applicable.
    2. Our Privacy Policy contains more information about how we use, disclose and store your personal information and details how you can access and correct your personal information.
    3. By agreeing to these Terms, you agree to our handling of personal information in accordance with our Privacy Policy.
12. DATA BREACH
    1. (Notification) In the event of a data breach involving User Data, we will comply with all applicable data breach notification laws, including the New Zealand Privacy Act 2020 and the Notifiable Data Breaches (NDB) scheme under the Privacy Act 1988 (Cth) in Australia.
    2. (Investigation and Remediation) We will promptly investigate any suspected or actual data breach and take appropriate remedial action.
    3. We will adhere to the requirements of the New Zealand Privacy Act 2020, including notifying the Privacy Commissioner and affected individuals where there is a risk of serious harm, and the Australian NDB scheme, including notifying the Office of the Australian Information Commissioner (OAIC) and affected individuals where there is an eligible data breach likely to result in serious harm.
    4. (Cooperation) You agree to cooperate with us in any investigation and remediation efforts related to a data breach, including providing reasonable access to relevant systems and information.
13. LIABILITY
    1. WARRANTIES AND LIMITATIONS
       1. (Warranties) We warrant that:
          1. during the Subscription Period, the Software will perform substantially in accordance with the Documentation;
          2. during the Subscription Period, the Solution will be provided as described to you in, and subject to, these Terms; and
          3. to our knowledge, the use of the Software in accordance with these Terms will not infringe the Intellectual Property Rights of any third party.
       2. (Errors) We will correct any errors, bugs, or defects in the Software that arise during your Subscription Period and are notified to us by you, at no additional cost under Included Free Bug Support (subject to Clause 4.5.1), unless such correction requires additional effort beyond the Fair Use Policy, in which case it will be provided under Business Support on a time and materials cost basis as specified in the SLA. This obligation does not apply if the errors, bugs, or defects:
          1. result from interaction with unapproved third-party solutions, hardware, software, or services;
          2. result from misuse of the Software; or
          3. result from use not in accordance with these Terms or the Documentation.
       3. (Service Limitations) While we will use our best endeavours to ensure the Solution is working for its intended purpose, you acknowledge and agree that from time to time, you may encounter the following issues:
          1. the Solution may have errors or defects;
          2. the Solution may not be accessible at times;
          3. messages sent through the Solution may not be delivered promptly, or delivered at all;
          4. information you receive or supply through the Solution may not be secure or confidential; or
          5. any information provided through the Solution may not be accurate or true.
       4. (Exclusion) To the maximum extent permitted by applicable law, all express or implied representations and warranties not expressly stated in these Terms are excluded.
       5. (Consumer law) Nothing in these Terms is intended to limit the operation of the Consumer Guarantees Act 1993 (NZ) (CGA) or the Australian Consumer Law contained in the Competition and Consumer Act 2010 (Cth) (ACL). Under the CGA and ACL, you may be entitled to certain remedies (like a refund, replacement, or repair) if there is a failure with the goods or services provided, where applicable.
    2. LIABILITY
       1. To the maximum extent permitted by law, the total liability of each party in respect of loss or damage sustained by the other party in connection with these Terms or the Solution is limited to the total Fees paid to us by you in the 1 month preceding the date of the event giving rise to the relevant liability.
       2. Neither party will be liable for any incidental, special, or consequential loss or damages, or damages for loss of data, business or business opportunity, goodwill, anticipated savings, profits, or revenue in connection with these Terms or any goods or services provided by us, except:
          1. in relation to a party’s liability for fraud, personal injury, death, or loss or damage to tangible property; or
          2. to the extent this liability cannot be excluded under the Consumer Guarantees Act 1993 (NZ) or the Competition and Consumer Act 2010 (Cth).
    3. CONSEQUENTIAL LOSS

       To the maximum extent permitted by law, neither party will be liable for any incidental, special or consequential loss or damages, or damages for loss of data, business or business opportunity, goodwill, anticipated savings, profits or revenue in connection with these Terms or any goods or services provided by us, except:

       1. in relation to a party’s liability for fraud, personal injury, death or loss or damage to tangible property; or
       2. to the extent this liability cannot be excluded under the Competition and Consumer Act 2010 (Cth).
14. UPGRADE AND DOWNGRADES
    1. You may notify us that you would like to upgrade or downgrade your Subscription Tier or the Number of Solution Users at any time by contacting Velox. Due to the on-premises nature of the Software, upgrades and downgrades require the issuance of a new license key. If you request an upgrade or downgrade, we will:
       1. take reasonable steps to promptly issue a new license key and provide you with access to the new Subscription Tier or the additional Number of Solution Users; and
       2. upon providing such access, apply the new, relevant Subscription Fees, to the Renewal Period immediately following the period in which your access to the new Subscription Tier was provided, and you will be charged at the new Subscription Fee in every subsequent Renewal Period.
    2. If you choose to downgrade your Subscription or Number of Solution Users, access to the new Subscription Tier or Number of Solutions and the new Subscription Fees will kick in at the start of the next Renewal Period, unless we notify you otherwise. We generally do not pro-rata downgrades in between Renewal Periods, however we reserve the right to from time to time.
    3. If you choose to downgrade your Subscription, you acknowledge and agree we are not liable, and you release us from all claims in relation to, any loss of content, features, or capacity, including any User Data.
15. CANCELLATION
    1. CANCELLATION AT ANY TIME

       Either party may cancel or terminate your Subscription for convenience by providing 30 days’ written notice to the other party.

    2. CANCELLATION FOR BREACH
       1. Either party may cancel your Subscription immediately by written notice if there has been a Breach of these Terms.
       2. A “Breach” of these Terms means:
          1. a party (Notifying Party) considers the other party (or any of its Personnel or Users) is in breach of these Terms and notifies the other party;
          2. the other party is given 10 Business Days to rectify the breach; and
          3. the breach has not been rectified within 10 Business Days or another period agreed between the parties in writing.
    3. EFFECT OF TERMINATION
       1. Upon termination of this agreement:
          1. you will no longer have access to the Software, your Account, or your User Data, and we will have no responsibility to store or retain any User Data (and you release us from any loss or damage arising from not retaining User Data beyond that point);
          2. where the Software is deployed on-premise, you must immediately return to us or destroy all copies of the Software and Documentation in your possession or control;
          3. unless agreed in writing, Subscription Fees are billed monthly. Upon cancellation with 30 days’ notice, the final invoice will be issued on the last day of the month in which the 30-day notice period ends. No pro-rata refunds will be issued, and billing will cease after the final invoice;
          4. except to the extent a party has ongoing rights to use Confidential Information, each party must, at the other party’s request, promptly return or destroy all Confidential Information of the other party in its possession or control; and
          5. termination does not affect each party’s rights and obligations accrued before the termination date, including your obligation to pay all Fees payable before termination.
       2. Where the Software is deployed as SaaS, at any time prior to one month after the date of termination, you may request:
          1. a copy of any User Data stored using the Software, provided you pay our reasonable costs of providing that copy, in which case we will provide it in a common electronic form (though we do not warrant compatibility with any software); and/or
          2. deletion of User Data stored using the Software, in which case we will use reasonable efforts to promptly delete that User Data. We are not required to comply with (i) if you previously requested deletion under (ii).
       3. Without limiting any other right or remedy available to us, where the Software is deployed as SaaS, we may restrict or suspend your access to the Software and/or delete, edit, or remove relevant User Data if we consider that you or any of your Personnel have:
          1. undermined, or attempted to undermine, the security or integrity of the Software;
          2. used, or attempted to use, the Software for improper purposes or in a manner that materially reduces its operational performance; or
          3. transmitted, inputted, or stored any User Data that breaches or may breach these Terms or any third-party right (including Intellectual Property Rights and privacy rights), or that is or may be inappropriate, offensive, illicit, illegal, or misleading.
16. DISPUTE RESOLUTION
    1. A party claiming that a dispute has arisen under or in connection with this agreement must not commence court proceedings arising from or relating to the dispute, other than a claim for urgent interlocutory relief, unless that party has complied with the requirements of this clause.
    2. A party that requires resolution of a dispute which arises under or in connection with this agreement must give the other party or parties to the dispute written notice containing reasonable details of the dispute and requiring its resolution under this clause.
    3. Once the dispute notice has been given, each party to the dispute must then use its best efforts to resolve the dispute in good faith. If the dispute is not resolved within a period of 14 days (or such other period as agreed by the parties in writing) after the date of the notice, any party to the dispute may take legal proceedings to resolve the dispute.
17. FORCE MAJEURE
    1. We will not be liable for any delay or failure to perform its obligations under this agreement if such delay or failure arises out of a Force Majeure Event.
    2. If a Force Majeure Event occurs, we must use reasonable endeavours to notify you of:
       1. reasonable details of the Force Majeure Event; and
       2. so far as is known, the probable extent to which We will be unable to perform or be delayed in performing its obligations under this agreement.
    3. Subject to compliance with clause 17(b), our relevant obligation will be suspended during the Force Majeure Event to the extent that it is affected by the Force Majeure Event.
    4. For the purposes of this agreement, a ‘Force Majeure Event’ means any:
       1. act of God, lightning strike, meteor strike, earthquake, storm, flood, landslide, explosion or fire;
       2. strikes or other industrial action outside of the control of us;
       3. war, terrorism, sabotage, blockade, revolution, riot, insurrection, civil commotion, epidemic, pandemic; or
       4. any decision of a government authority in relation to COVID-19, or any threat of COVID-19 beyond the reasonable control of us, to the extent it affects our ability to perform our obligations.
18. NOTICES
    1. A notice or other communication to a party under these Terms must be:
       1. in writing and in English; and
       2. delivered via email to the other party, to the email address specified in the Order, or if no email address is specified in the Order, then the email address most regularly used by the parties to correspond regarding the subject matter of this agreement as at the date of this agreement (Email Address). The parties may update their Email Address by notice to the other party.
    2. Unless the party sending the notice knows or reasonably ought to suspect that an email was not delivered to the other party’s Email Address, notice will be taken to be given:
       1. 24 hours after the email was sent, unless that falls on a Saturday, Sunday or a public holiday in the state or territory whose laws govern this agreement, in which case the notice will be taken to be given on the next occurring business day in that state or territory; or
       2. when replied to by the other party, whichever is earlier.
19. GENERAL
    1. GOVERNING LAW AND JURISDICTION

       This agreement is governed by the law applying in New Zealand. Each party irrevocably submits to the exclusive jurisdiction of the courts of New Zealand and courts of appeal from them in respect of any proceedings arising out of or in connection with this agreement. Each party irrevocably waives any objection to the venue of any legal process on the basis that the process has been brought in an inconvenient forum.

    2. WAIVER

       No party to this agreement may rely on the words or conduct of any other party as a waiver of any right unless the waiver is in writing and signed by the party granting the waiver.

    3. SEVERANCE

       Any term of this agreement which is wholly or partially void or unenforceable is severed to the extent that it is void or unenforceable. The validity and enforceability of the remainder of this agreement is not limited or otherwise affected.

    4. JOINT AND SEVERAL LIABILITY

       An obligation or a liability assumed by, or a right conferred on, two or more persons binds or benefits them jointly and severally.

    5. ASSIGNMENT

       A party cannot assign, novate or otherwise transfer any of its rights or obligations under this agreement without the prior written consent of the other party.

    6. ENTIRE AGREEMENT

       This agreement embodies the entire agreement between the parties and supersedes any prior negotiation, conduct, arrangement, understanding or agreement, express or implied, in relation to the subject matter of this agreement.

    7. INTERPRETATION
       1. (singular and plural) words in the singular includes the plural (and vice versa);
       2. (currency) a reference to $; or “dollar” is to New Zealand currency, unless otherwise specified;
       3. (gender) words indicating a gender includes the corresponding words of any other gender;
       4. (defined terms) if a word or phrase is given a defined meaning, any other part of speech or grammatical form of that word or phrase has a corresponding meaning;
       5. (person) a reference to “person” or “you” includes an individual, the estate of an individual, a corporation, an authority, an association, consortium or joint venture (whether incorporated or unincorporated), a partnership, a trust and any other entity;
       6. (party) a reference to a party includes that party’s executors, administrators, successors and permitted assigns, including persons taking by way of novation and, in the case of a trustee, includes any substituted or additional trustee;
       7. (this agreement) a reference to a party, clause, paragraph, schedule, exhibit, attachment or annexure is a reference to a party, clause, paragraph, schedule, exhibit, attachment or annexure to or of this agreement, and a reference to this agreement includes all schedules, exhibits, attachments and annexures to it;
       8. (document) a reference to a document (including this agreement) is to that document as varied, novated, ratified or replaced from time to time;
       9. (headings) headings and words in bold type are for convenience only and do not affect interpretation;
       10. (includes) the word “includes” and similar words in any form is not a word of limitation; and
       11. (adverse interpretation) no provision of this agreement will be interpreted adversely to a party because that party was responsible for the preparation of this agreement or that provision.

DEFINITIONS

Term	Definition
Confidential Information	means information of or provided by a party that is by its nature is confidential information, is designated by that party as confidential, or that the other party knows or ought to know is confidential, but does not include information, which is or becomes, without a breach of confidentiality, public knowledge.
Documentation	means all manuals, help files and other documents supplied by us to you relating to the Software, whether in electronic or hardcopy form.
Hosting Services	has the meaning given in clause 5.
Intellectual Property Rights	means any and all present and future intellectual and industrial property rights throughout the world (whether registered or unregistered), including copyright, trade marks, designs, patents, moral rights, semiconductor and circuit layout rights, trade, business, company and domain names, and other proprietary rights, trade secrets, know-how, technical data, confidential information and the right to have information kept confidential, or any rights to registration of such rights (including renewal), whether created before or after the date of this agreement.
Material	means tangible and intangible information, documents, reports, software (including source and object code), inventions, data and other materials in any media whatsoever.
Number of Solution Users	means the number of Users that you may make the Solution available to, in accordance with your Subscription Tier.
Personnel	means, in respect of a party, its officers, employees, contractors (including subcontractors) and agents.
Software	has the meaning given in the first paragraph of these Terms.
Software Content	has the meaning set out in clause 8.1(a).
Solution	has the meaning set out in clause 4.1.
Subscription	has meaning given in the first paragraph of these Terms.
Subscription Fees	has the meaning set out in clause 7 of these Terms.
Subscription Period	means the period of your Subscription to the Solution as agreed on the Website.
Subscription Tier	has the meaning given in the first paragraph of these Terms.
Support Services	has the meaning given in clause 4.5.
User	means you and any third party end user of the Software who you make the Software available to.
User Data	means any files, data, document, information or any other Materials, which is uploaded to the Software by you or any other User or which you, your Personnel or Users otherwise provide to us under or in connection with these Terms, including any Intellectual Property Rights attaching to those materials.
Website	means the website at the URL set out in the first paragraph of these Terms, and any other website operated by us in connection with the Solution.